Part-Time HR & Payroll Administrator

Location: Office-based - Maidstone

Hours: Part-time, Monday to Friday, 5 hours per day (start and finish times to be agreed)

Reports to: HR & Payroll Manager

About Us

Established in 1790, Haynes Bros Ltd is a dynamic, family-owned business with a long and proud heritage. The company was the first in Kent to take on the Ford Motor Company franchise in 1911, selling and distributing the complete range of Ford cars, trucks, and agricultural machinery.

Today, Haynes remains unique: we are the only privately owned company in the UK that still distributes such a diverse range of products, and now representing leading manufacturers including Ford, Changan, Iveco, New Holland, Case IH, and JCB. Across our operations in the South East, we continue to deliver high-quality automotive services, agricultural solutions, repairs, and customer care.

We are currently seeking an experienced and efficient Payroll & HR Administrator to join our team on a part-time basis.

Role Overview

This role supports the smooth running of the HR function and ensures accurate monthly payroll input is prepared for our outsourced payroll provider. It is ideal for someone with strong administrative experience, excellent communication skills, and a good understanding of UK HR and payroll practices.

Key Responsibilities

Payroll Administration

• Collate monthly payroll information from departmental managers, ensuring all data is accurate and complete.

• Enter payroll data into the payroll input spreadsheet, including hours worked, overtime, allowances, new starters, leavers, and any contractual changes.

• Calculate employee sick pay entitlementsin line with current legislation and internal policies.

• Maintain up-to-date payroll records, ensuring all amendments are correctly captured.

• Liaise with the external payroll bureau to resolve queries in a timely manner.

• Provide prompt and professional responses to employee payroll queries, ensuring excellent customer service and confidentiality.

HR Administration

• Maintain accurate and confidential employee records, ensuring the HR Information System (BreatheHR) is updated promptly and correctly.

• Support all aspects of the employee lifecycle, including preparing employment contracts, coordinating onboarding activities and pre-employment checks and processing leavers.

• Provide general administrative support to the HR Manager and contribute to continuous improvement of HR processes..

• Support managers with personnel administration, including accurate record-keeping, minute-taking, and general HR-related tasks.

Skills & Experience

• Previous experience in HR andpayroll administration (essential).

• Good understanding of payroll fundamentals.

• Strong accuracy and attention to detail, particularly with numerical data and spreadsheets.

• Ability to maintain strict confidentiality of sensitive information, in line with data protection regulations.

• Proficient in Microsoft Excel and Microsoft Office applications; confident working with HR system.

• Strong communication and interpersonal skills.

• Excellent organisational skills and the ability to manage multiple tasks and deadlines.

• CIPD qualification (Level 3) or payroll certification is desirable but not essential.

What We Offer

• Competitive base salary.

• 22 days’ annual leave plus 8 bank holidays.

• A supportive and inclusive team culture.

• Employee discounts on vehicles and services.

• Opportunities for learning and development.

Ready to apply?

If you’re ready to make an impact and contribute to our team, we’d love to hear from you! Please submit your CV along with a covering letter outlining your relevant experience vis the form on this page.

Join Haynes Bros. Ltd and be part of a winning team!

We thank all applicants for their interest; only those shortlisted for interview will be contacted.

Important Notice

We do not accept speculative CVs from recruitment agencies. Haynes Bros. Ltd will not be liable for any agency fees if a candidate is engaged following speculative submissions from a third party.

Diversity & Inclusion

Haynes Bros. Ltd is committed to fostering a diverse and inclusive workplace. We welcome applications from all individuals regardless of gender, marital status, civil partnership status, parental status, race, ethnic origin, colour, nationality, disability, sexual orientation, religion/belief, gender reassignment, gender identity, age, or caring responsibilities.