Iveco Dealer Personnel Privacy Notice

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​IVECO DEALER PERSONNEL PRIVACY NOTICE G
DPR-UK_Dealer_personnel_UK_01 (January 2022 Update) ​

This Privacy Notice explains how personal data (“Data”) of Employees, Representatives and Collaborators of our Dealers, Importers or Distributors (“Data Subjects”) is handled by Iveco Limited (“we”, “us”, “our”, or the “Company”) in compliance with applicable laws and regulations. We are committed to protecting and respecting Data Subject’s privacy.

1. HOW WE OBTAIN DATA 

Data that may be collected, processed and stored are the following:

a. Identification and Contact Data 
b. Professional Data
c. Computer Device and Authentication Data 

Ordinarily, Data will be provided to us by the Data Subject Employer, but in some cases, we may collect Data directly from the Data Subject, from a third party or from public records. We protect Data obtained from such third parties according to the practices described in this privacy notice. 

2. HOW WE USE DATA 

Data collected may be processed by us for the following purposes: 

i. to allow the execution of the activities related to Agreements between us and our Dealer, Importer or Distributor; 
ii. to fulfil our legitimate interest of establishing, maintaining and improving our business relationship with our Dealer, Importer or Distributor;
iii. to comply with legal and regulatory obligations;
iv. to fulfil our legitimate interest of managing access to and security of our tools, systems, assets, data, infrastructures and facilities, delivering training initiatives, organizing company events, delivering company communications, allowing audit activities and litigation management, protecting our and the Iveco Group rights or property, exercising our rights before judicial authorities.

Data may be processed electronically within IT systems, and manually, in paper form. Data will be processed and stored for its whole lifecycle, ensuring security and confidentiality of the same in compliance with principles of fairness, lawfulness and transparency and in accordance with the provisions of applicable laws and regulations. 

​3. CONSEQUENCES OF FAILURE TO PROVIDE DATA 

Submitting Data is never mandatory. However, not providing Data that is necessary to meet the purposes described in this Privacy Notice may prevent Dealer, Importer or Distributor to fulfil an agreement with us, or may prevent us from complying with legal obligations. In both cases this may result in termination of the Agreement. ​

4. ​HOW WE SHARE DATA 

We are part of the Iveco Group, a global leader in the capital goods sector. Data may be shared and communicated to our subsidiaries and affiliates of the Iveco Group, trusted external parties, service providers, authorised dealers and distributors and business partners, based in and outside the United Kingdom, which are under specific contractual obligation and may use it solely for the fulfilment of the purposes listed above.

Date may be communicated to third parties to comply with legal obligations, to operate and maintain our and the Iveco Group security, protect our and the Iveco Group rights or property, to respond to order of Public Authorities, or to exercise our rights before judicial authorities. 

5. HOW WE TRANSFER DATA 

In order to perform Data processing activities as detailed above, we may transfer Data in countries outside of the United Kingdom (UK), including storing such Data in digital or physical databases managed by entities acting on our behalf. Database management and Data processing are limited to the purposes of the processing and are carried out according to applicable data protection laws and regulations.

In case Data are transferred outside of the UK, the Company will use any appropriate contractual measures to guarantee adequate protection of the Data, including – among others – agreements based on appropriate Data Protection Clauses applicable to the transfer of personal data outside the UK. ​

​6. RETAINING DATA 

We maintain Data in our systems and archives for as long as necessary to pursue the purposes described in this Privacy Notice taking into account, when applicable, legal and contractual requirements. 

When Data is no longer necessary for the purposes for which it is processed, Data is deleted or kept in a form which does not permit the identification of data subjects, provided that we are not legally required or permitted to hold such Data. We may continue to store Data for a longer period, as may be necessary to protect our interests related to potential liability connected to the provision of the services or products or the processing of Data. 

7. DATA CONTROLLER 

Iveco Limited, with registered office in Cranes Farm Road, Basildon, SS14 3AD is the Controller for the Data it collects, processes and stores in the framework of this Privacy Notice. ​

8. DATA SUBJECT RIGHTS

Data Subjects may exercise their rights as defined by applicable laws and regulations, among these:

• Right of access: right to obtain from the Controller a confirmation as to whether or not your personal information is being processed, and, if so, to demand to gain access to your personal data.
• Right to rectification: right to obtain from the Controller the rectification of your personal data that you may consider inaccurate and to have incomplete information being completed, including by means of providing a supplementary statement.
• Right to erasure: right to obtain from us the erasure of your personal data without undue delay, where the request is made in accordance with the applicable laws and regulations.
• Right to object to data processing: right to object at any time to the processing of your personal data based on the legitimate interest of the Controller.
• Right to limit the data processing: right to obtain from the Controller a limitation on the processing activities when the accuracy and the precision of personal data is disputed, and for the time necessary for the Controller to verify the accuracy of personal data.
• Right to data portability: right to receive the personal data you provided to the Controller in a structured, commonly used and machine-readable format. You also have the right to transmit that data to another data controller without hindrance from the Controller, especially following these conditions: the processing is based on consent or on a contract and the processing is carried out by automated means.
• Right to make a complaint: without prejudice to any other administrative or judicial dispute, if you believe the data processing has been carried out illicitly or not compliant with applicable laws and regulations, you have the right to raise a complaint with the Supervisory Authority of the Member State in which you reside or work habitually, or of the State where any breach has occurred.

Data Subjects can exercise the abovementioned rights by contacting us as follows:

• Filling the online form you can find here
  • [www.ivecogroup.com/policies_and_guidelines/privacy_request_form]
• Writing an email to privacy-compliance@ivecogroup.com
• Sending a letter to the Controller at the address indicated in the section 7 of this Privacy Notice, specifying “for the attention of Privacy Compliance”

In case a Data Subject submits a request, we may need to obtain additional personal information from Data Subjects to verify their identity and contact them, if necessary. This information, together with other Data we already withhold, will then be processed to meet Data Subject’s request, as required by applicable law. Where necessary, certain information may be transferred to other companies within or outside the Iveco Group that act as data processors, in order to comply with the request. Data will be processed for the necessary amount of time to evaluate and handle the request, after which Data will be archived for a suitable time period allowing us to demonstrate that the request has been handled correctly and timely.

9. UPDATES TO THIS PRIVACY NOTICE

This Privacy Notice was updated in January 2022. We reserve the right to amend or update the Privacy Notice from time to time to reflect changing legal requirements or our processing activities.