Responsible to: Management Accountant

The Role

The role of Accounts Payable Supervisor is to; ensure that the Company’s suppliers are paid the correct authorised amounts, at the appropriate time in accordance with Company policy and procedures; be able to verify the balance on an account at all times; know who, what and why we are paying a beneficiary; ensure that all payments have been approved by authorised personnel and that we are not paying amounts twice, either duplicates or copy invoices.

Responsibilities

• Processing supplier invoices and credit notes on a daily basis
• Maintain accurate and real-time document archiving
• Allocation of Direct Debits
• Monthly reconciliations of supplier accounts
• Monthly Aged Creditor Reports
• Debit balance monitoring, and resolution as required
• Obtain outstanding documentation from suppliers
• Liaise with management team regarding aged and disputed supplier invoices
• Monthly and bi-weekly payment runs (Cheque & BACs) – prepare and review prior to management authorisation
• Raise Adhoc payments on request, including processing on bankline (online banking)
• The initial set-up of supplier accounts on DMS (Dealer Management System)
• Ensure necessary documents are complete for year-end audit files
• Other Adhoc duties

The Accounts Payable Supervisor must inform the Supervisor of any problems so that all issues can be resolved.

Person Specification

Key Competencies

• Excellent working knowledge of Microsoft Office, especially Excel
• Working knowledge of Dealer Management Systems, such as Power, Ibcos, Gold (or similar) would be advantageous
• Motor industry experience would be preferred but is not essential
• Outstanding numeracy skills

Essential

• Self-motivated
• Ability to work alone and as part of a team
• Excellent organisational skills & attention to detail
• Good literacy skills
• Effective verbal and listening communication skills for effective communication with the members of staff at all levels
• Discreet and totally confidential
• Well-presented and professional attitude
• Personable, enthusiastic and approachable
• Flexibility in duties

Please fill in the form if you wish to inquire/apply for this role.