Responsible
to:
Management Accountant
The Role
The role of Accounts Payable Supervisor is to; ensure that the Company’s suppliers are paid the correct authorised amounts, at the appropriate time in accordance with Company policy and procedures; be able to verify the balance on an account at all times; know who, what and why we are paying a beneficiary; ensure that all payments have been approved by authorised personnel and that we are not paying amounts twice, either duplicates or copy invoices.
Responsibilities
- Processing supplier invoices and credit notes on a daily basis
- Maintain accurate and real-time document archiving
- Allocation of Direct Debits
- Monthly reconciliations of supplier accounts
- Monthly Aged Creditor Reports
- Debit balance monitoring, and resolution as required
- Obtain outstanding documentation from suppliers
- Liaise with management team regarding aged and disputed supplier invoices
- Monthly and bi-weekly payment runs (Cheque & BACs) – prepare and review prior to management authorisation
- Raise Adhoc payments on request, including processing on bankline (online banking)
- The initial set-up of supplier accounts on DMS (Dealer Management System)
- Ensure necessary documents are complete for year-end audit files
- Other Adhoc duties
The Accounts Payable Supervisor must inform the Supervisor of any problems so that all issues can be resolved.
Person Specification
Key Competencies
- Excellent working knowledge of Microsoft Office, especially Excel
- Working knowledge of Dealer Management Systems, such as Power, Ibcos, Gold (or similar) would be advantageous
- Motor industry experience would be preferred but is not essential
- Outstanding numeracy skills
Essential
- Self-motivated
- Ability to work alone and as part of a team
- Excellent organisational skills & attention to detail
- Good literacy skills
- Effective verbal and listening communication skills for effective communication with the members of staff at all levels
- Discreet and totally confidential
- Well-presented and professional attitude
- Personable, enthusiastic and approachable
- Flexibility in duties
Please fill in the form if you wish to inquire/apply for this role.