Purchase Ledger Administration Reference Number - 0123445567567
Location Maidstone
Working Hours 37.5+
Benefits A competitive salary that is dependent on experience, study support, company pension and more.
Salary Competitive Salary
Closing Date 30/06/2022

Responsible to: Management Accountant

The Role


The role of Purchase Ledger Administrator is to; ensure that the Company’s suppliers are paid the correct authorised amounts, at the appropriate time in accordance with Company policy and procedures; be able to verify the balance on an account at all times; know who, what and why we are paying a beneficiary; ensure that all payments have been approved by authorised personnel and that we are not paying amounts twice, either duplicates or copy invoices.

Responsibilities

  • Processing supplier invoices and credit notes on a daily basis
  • Maintain accurate and real-time document archiving
  • Allocation of Direct Debits
  • Monthly reconciliations of supplier accounts
  • Monthly Aged Creditor Reports
  • Debit balance monitoring, and resolution as required
  • Obtain outstanding documentation from suppliers
  • Liaise with management team regarding aged and disputed supplier invoices
  • Monthly and bi-weekly payment runs (Cheque & BACs) – prepare and review prior to management authorisation
  • Raise Adhoc payments on request, including processing on bankline (online banking)
  • The initial set-up of supplier accounts on DMS (Dealer Management System)
  • Ensure necessary documents are complete for year-end audit files
  • Other Adhoc duties

A purchase ledger clerk must inform the Supervisor of any problems so that all issues can be resolved.


Person Specification


Key Competencies

  • Excellent working knowledge of Microsoft Office, especially Excel
  • Working knowledge of Dealer Management Systems, such as Power, Ibcos, Gold (or similar) would be advantageous
  • Motor industry experience would be preferred but is not essential
  • Outstanding numeracy skills

Essential

  • Self-motivated
  • Ability to work alone and as part of a team
  • Excellent organisational skills & attention to detail
  • Good literacy skills
  • Effective verbal and listening communication skills for effective communication with the members of staff at all levels
  • Discreet and totally confidential
  • Well-presented and professional attitude
  • Personable, enthusiastic and approachable
  • Flexibility in duties


Please fill in the form if you wish to inquire/apply for this role.



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